Free Payroll Software for SME’s – Malaysia

This is a simple, free payroll software that shares the same engine as the commercial Actpay payroll system. The latest version of this free software is now available at actpayroll.com

Go to actpayroll.com to Download

Free Payroll Software features. Latest version with Overtime Total field and 9% EPF Enter and save staff information. Can include IC and other information to submit statutory documents. Accurate Government Statutory Calculations for : EPF – Employees Provident Fund (KWSP) SOCSO – Social Security Organisation (PERKESO) EIS – Employment Insurance System (SIP) PCB – Potongan Cukai Bulanan (MTD) Bonus PCB Calculations. Calculations will show separate values for Bonus PCB and EPF. Calculates Gross and Net Pay. Provides Net salary after deducting statutory deductions. Provides details on values used to calculate EPF, SOCSO, EIS and PCB. This can be used to verify or modify these calculations as needed. Calculation details can be exported to Excel for further calculations and reports. No Time limit on software and is free to be used as long as needed.

Download procedure

Register as Member before download. Then download Zip file and unzip. That’s all. Copy and run anywhere on the PC. No database drivers needed.

Download “PayCalc Version 5 Rev 8.1” PayCalc22.zip – Downloaded 946 times – 4.44 MB

Notes :

If upgrading from previous version, please copy and replace paycalc.fdb with file from the previous version.

This software has been tested against the commercial version of the software to make sure that all the calculations are correct. The EPF, SOCSO, EIS and PCB values have been verified to maker sure that there are no errors. Due to the simplicity and the minimal functionality of this software advanced features to customise allowances and deductions are not available here.

At the minimum this software can be used to accurately calculate the government statutory calculations which have been thoroughly verified. The Excel export feature allows the user to export the data and edit it in Excel for further processing.

Please note that the PCB calculations are based on using the MTD Schedule table provided by LHDN for manual PCB calculation. These values will differ from calculations provided by the online LHDN PCB calculator. This is because the YTD values are not taken into account in calculating the PCB. This is the official alternate procedure provided by LHDN to companies who do not use payroll software or E-PCB.

Salary Calculator Instructions

Add Employee

To Start Click Add, input the basic information and Save. The only information needed is basic salary and the default values.

All other fields are optional, but staff number is useful for sorting. IC and other information can used to create payslip when the calculations are exported to Excel.

Marital Status, No. of Children and EPF rate will be set to default values and can be changed as required.

Calculate Payslip

The values for calculation are :

1. Basic Pay
2. Allowance with EPF
   Most Allowances attract EPF
3. Allowance without EPF
   There are some allowance like travelling allowance and Overtime that do not attract EPF.
4. Bonus
   Bonus is set separately because PCB calculations for Bonus is different form normal allowances.
5. Allowance without SOCSO* (optional)
   Allowance that does not draw SOCSO, like travelling allowance.
6. Allowance without PCB* (optional)
   Allowance that does not draw PCB, like travelling allowance.

* Allowance without SOCSO / PCB are optional fields. Use only if necessary.

Sample payslip Calculation

Basic Salary	2,500
Commission	1,000
Travel Allowance	300
Overtime	200.57
Bonus	5,000

Payslip Calculation Explanation.

Allowance without EPF = Travel Allowance + Overtime = 500.57

Travel Allowance is not subject to EPF and SOCSO. Also PCB for up to RM6000 per year.

Therefore :

• Value for Allowance without SOCSO = 300

SOCSO amount =

Basic + Allowance with EPF + Allowance without EPF – Allowance not subject to SOCSO = 2,500 + 1,000 + 500.47 – 300 = 3,700.47

SOCSO for 3,700.47 = 18.75

• Value for Allowance without PCB = 300

Taxable amount =

Basic + Allowance with EPF + Allowance without EPF – Monthly EPF limit – Allowance not subject to PCB = 2,500 + 1,000 + 500.47 – 333 – 300 = 3,367.47

PCB for 3,367.47 = 7.75

Please note that PCB calculations are based on “TABLE OF MONTHLY TAX DEDUCTIONS” from LHDN.

Staff Browse Screen

There are several functions available in this screen.

1. Export XLS – All data can be exported to Excel for further processing / reports.
2. Sort is available for Employee No., Calculation Date and Name. Just click on the table header to sort.
3. Choose the staff here to quickly go to staff detail in the Payslip Data screen.

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*Please for to Q&A Page for for Support Questions and Feedback on the software.